Gnyanadeep Coaching Centre - Refund Policy
At Gnyanadeep Coaching Centre, we are committed to providing high-quality education, expert mentoring, and a well-structured academic environment to our students. With over two decades of successful educational services, we have earned the trust of thousands of students and parents through our dedicated efforts and consistent results.
To maintain smooth administrative processes, ensure fairness to all students, and continue providing affordable and excellent coaching, we have established a strict Refund Policy, which is applicable to all students and programs offered by our institute.
This policy outlines our refund guidelines, reasons for non-refundable payments, and the rationale behind maintaining such a policy. This transparency ensures that all parents and students clearly understand our rules before enrolling.
1. No Refund on Booking Amount or Admission Fees
Once a booking amount or admission fee is paid to secure a seat at Gnyanadeep Coaching Centre, the amount is non-refundable under all circumstances. This applies to every program we offer, including:
Vacation Classes (All Batches)
Regular Classes (4th to 10th standard)
Specialized Coaching for Competitive Exams (Navodaya, Morarji, Adarsh, Sainik, etc.)
Hostel Booking Fees (if applicable)
This policy is implemented to ensure that every student’s seat is secured and the institute can plan accordingly. When a seat is reserved, we allocate resources such as faculty, materials, hostel space, and other logistical arrangements. Refunds would disrupt the planning process and affect other students waiting for admission.
2. Non-Refundable Fees After Admission Confirmation
After a student is officially admitted to Gnyanadeep Coaching Centre and attends even a single session or utilizes any facility of the institute (hostel, study materials, library access, etc.), no refund will be provided for any reason, including:
Personal decisions to discontinue the course.
Change of school, coaching preference, or relocation.
Family emergencies, medical reasons, or any unforeseen circumstances.
Education is a commitment that we make to our students, and we expect students and parents to honor the same commitment by ensuring they are fully certain before enrolling.
3. Payment Non-Transferability
All fees paid to Gnyanadeep Coaching Centre are non-transferable. This means:
Fees paid for one student cannot be transferred to another student.
Fees paid for one academic year or batch cannot be adjusted or forwarded to future batches.
Payments cannot be transferred to other programs or courses within the institute.
This policy ensures fair treatment to all students and helps the institute manage its finances and resources with clarity.
4. Rationale Behind the No-Refund Policy
a. Seat Blocking and Opportunity Cost
When a student confirms admission, the seat is considered filled. Many times, other students who wish to enroll are denied admission because the batch reaches full capacity. If refunds were allowed, it would lead to operational chaos and financial instability for the institution, especially if cancellations occur after planning, scheduling, and faculty allocation.
b. Advance Resource Allocation
Once a student is admitted, we invest in study materials, hostel planning, teacher scheduling, student profiling, and personalized mentoring plans. These preparations incur costs that cannot be reversed if a student withdraws.
c. Educational Commitment
Gnyanadeep is not just a coaching centre — it is a trusted educational partner for thousands of families. Education is a two-way commitment, where we promise to provide the best quality learning and expect students to commit their attendance, efforts, and cooperation. Introducing a refund process would weaken this mutual commitment.
5. Exceptional Situations - Case-by-Case Consideration
While our policy is strictly non-refundable, the Management reserves the right to consider rare, unavoidable situations on a case-by-case basis, purely at its discretion. Such situations may include:
Severe medical emergencies (with documented medical proof).
Sudden relocation due to job transfers (for hostel students).
Unexpected closures caused by natural calamities or government orders.
However, even in such cases, refunds are not guaranteed, and any decision made by the Chairman and Management team will be final and binding.
6. Importance of Clear Understanding Before Admission
To avoid any confusion or misunderstanding, all parents and students are:
Clearly explained the Refund Policy at the time of admission.
Required to sign an acknowledgment form confirming they have read and understood this policy.
Encouraged to ask questions if they have any doubts before making payment.
This transparency ensures there is no ambiguity, and everyone can make an informed decision before securing admission.
7. Hostel Fee Refund - Special Note
For students availing hostel facilities, the hostel booking amount and hostel fee are also non-refundable. Hostel arrangements require advance resource allocation such as:
Room assignments
Food and mess planning
Hostel staff scheduling
Security arrangements
Since these arrangements are finalized based on the number of bookings, refunds would disrupt hostel operations and increase costs for other students. Therefore, once hostel fees are paid, they are completely non-refundable.
8. What This Policy Covers
This policy applies to all:
Admission fees
Monthly or term-wise tuition fees
Hostel fees
Any additional fees paid for extra coaching, special materials, or workshops
9. Digital Payments and Online Booking
For admissions booked online or through digital payment methods (UPI, Bank Transfer, QR Code Payment, etc.), the same no-refund policy applies. Digital payment convenience does not alter the policy in any way.
10. Refund Policy Display and Acknowledgment
This Refund Policy is prominently displayed at the Institute’s Office.
It is also printed on the Admission Form, Fee Receipt, and our Official Website.
Every student and parent must sign an agreement acknowledging they have understood and accepted the policy before admission is processed.
Final Note from the Management
At Gnyanadeep Coaching Centre, we believe that every seat, every class, and every resource is precious. By enforcing this strict no-refund policy, we ensure:
Fairness to all students who trust us and commit to our academic journey.
Efficient management of our academic programs without last-minute disruptions.
Maintaining affordable fees for all students, as refundable models would increase the overall cost.
We deeply appreciate the trust students and parents have placed in us over the years, and we urge every new student to make their enrollment decision thoughtfully and responsibly.
Contact for Queries
If you have any questions or clarifications about this Refund Policy, please feel free to contact our office:
📍 Gnyanadeep Coaching Centre
Opposite Shankar Math, Yalakki Shettar Colony, Dharwad
📞 9845207044 / 9482620590
Our team is always ready to assist you and ensure complete transparency throughout the admission process.